15 ways to manage the hiring process

Article about 15 ways to manage the hiring process

Published by

Lexi Mandella activities: Executive, IT, Human Resources, Research, IT, Human Resources, Client Relation Success Manager | RecruitBPM
on the timeline of RecruitBPM

Nov 3, 2021

An efficient and effective hiring process involves identifying a company's talent needs, locating the best candidates within its talent pool, and ultimately hiring the most qualified candidates. Every company follows its own hiring process. This section describes the steps in the hiring process for companies of all sizes, regardless of industry. Although each company's hiring process differs, you should keep in mind the specifics of yours.

Approve applications

Applications are likely to be received via email, an applicant tracking system (ATS), etc. in your organization. In many cases, the review process begins with Human Resource representatives who review applications and eliminate any candidates who do not meet the minimum requirements of the position or the company generally. In other cases, the hiring manager or hiring team may prefer to review each application. The hiring staff should review the remaining applications and determine which candidates to interview after gathering a batch of qualified applicants.

Assessing hiring needs

It is crucial that human resources and other decision-makers determine the hiring need at the beginning of the hiring process. Establishing long-term and short-term hiring needs is important when considering upcoming projects. Planning follows immediately after this.

The planning process

Having a sufficient plan for your hiring will not only make you more efficient but will also give you a better understanding of the company's current and future needs. In order to accomplish that, you should specify starting dates and other technicalities with your hiring team. 

Developing a job description

Be sure to include these elements in a job description: company description, job requirements, duties and responsibilities, and ultimately a cover letter. Be sure to make your job description as eye-catching as possible in addition to mentioning all the important details. 

Hiring manager and recruiter intake meeting

An intake meeting between a hiring manager and a recruiter serves to clarify all the needs and expectations of the new hire, as well as the nuances of the role. Meetings like this are held prior to posting a job opening online, and their main purpose is to clarify all important aspects of the future position. 

Publicizing and promoting job openings

A job posting online has become one of the most important ways of making sure people see and apply for the job. As a result, many companies post job openings on various job boards, social media, or online job portals in an attempt to spread the word as much as possible. 

The applicants are screened

In the following steps, we will look into the application forms and evaluate the CVs, cover letters, and any other documents the applicants may have attached with their applications. In the screening process, candidates who are a clear mismatch for the role will be eliminated and the more qualified candidates will proceed to the next phase.  

An interview for a job

Before conducting a job interview, there are a few things you should always keep in mind. You must plan and prepare for a job interview. You should start by creating an interview questions list. Next, you should decide what the interview process will look like. How long will the interview last, what type of knowledge will you assess in the interview, and whether you are conducting a life or a phone interview? 

Identifying the talents of applicants

Tests for evaluating the skills of job candidates and employees are known as talent assessments. A skills assessment test can be used by companies to ensure those job candidates and their current employees possess the required skills for their jobs. Think about all the skills and knowledge needed for the role when designing an assessment. 

Reference checks and background checks

It refers to a recruiting process method of contacting previous employers, schools, etc. in order to gather more information about a candidate. Referencing helps recruiters not only verify the validity of the information but also make decisions based on a conversation they had with someone who worked with your potential future colleague. 

Testing before hiring

For recruiters, interviewers, hiring managers as well as candidates, pre-employment assessments are simple, quick, and fun. A recruitment software or hiring manager generally has to spend too much time and effort interviewing every candidate and selecting the best one for an open position.


After all the assessments and checks, it's time to make a decision! Finding the right candidate who meets all requirements and also has the best cultural fit is never an easy task. However, if all the previous steps have been followed, there will be no uncertainty. After all, you have been planning, strategizing, and checking all information for quite some time now, right?

An offer of employment

Formal job offers are written letters or emails that companies send to selected candidates in order to let them know they have been offered a position at their company. Candidates and employers both need to make sure all aspects of the job are made clear to the new hire. Therefore, you must notify your chosen candidate of the job offer in a formal letter or e-mail.


When your candidate signs the contract and accepts your offer, you can begin talking about hiring. Still, you have work to do. 


The importance of a good onboarding process is starting to be realized by more companies. Some believe that once an organization hires a new employee, that's when the job begins. Onboarding a candidate, you introduce them to the company, the culture, and the people as well as give them all the training and information they need to excel in their position immediately. 

Articles authored by Lexi Mandella