What is a CMS and why does your website need one

Published by

John Phil activities: Digital Executive
on the timeline of JanBask Digital design

Nov 2, 2021

What is a Content Management System?

You must have heard of the term content management system or CMS if you have been associated with content development at some point. But what is CMS? CMS is a software that allows end-users to create, develop, and manage content on their website. If you are a non-technical user who is not well versed in the field of technology, you can use the software to manage the website. 

So the answer to your question- what is CMS-  is that it plays a very important role in the world of content creation. The two main elements of CMS are- 1) content management application (CMA), and 2) content delivery application. 

=> Content Management Application (CMA)- With this application you can add and manage content. 

=> Content Delivery Application (CDA)- This part of the software formats the content and puts it up on the website for people to view. 

What are the components of a CMS?

Here we have listed some of the key components of a CMS.

=> Creation and management of content

=> Allowing access to multiple users

=> Each user can be assigned different levels of permission (i.e. someone can edit blog articles, someone can edit everything, etc.)

=> Managing a media library for you

=> Helping to create content easily using quick edit tools

=> Understanding the needs of Google and creating clean URLs based on that

=> Generates a sitemap for you so that you do not have to do it manually

Overall, custom cms development  is a huge part of the SEO functions of your website, with the sitemap being a significant component. Most people do not know how to write a sitemap but with a CMS you will not have to worry about this. The other alternative is to wait for Google to realize that your page exists but that can seriously harm your ranking and visibility. 

If you are wondering what is cms and why you need it, here is another reason- CMS takes care of the menu settings for you. With the CMS, you can create a menu item at the top of the page. There is a lot of coding that you cannot handle without a content management system. The software also helps in building some of the UI so that there are tables created for any new type of content. 

What are the benefits of a Content Management System?

The most crucial benefit of a content management system is that it allows you to publish content on the internet without any prior technical knowledge. Wondering what is cms in a website? CMS in any website cuts down the cost of maintaining it. You can still call for the services of a web developer but with a CMS you can modify and publish content on your own. 

CMS also allows collaboration which is yet another benefit. With this feature, multiple users within the organization can create and publish content individually. An end number of users can access the software from different places since it is browser-based. 

Why do you need cms for your website?

We have already looked at some of the benefits of cms software. Now let us see why you need cms for your website. 

1.No coding knowledge required:

CMS has truly revolutionized web design by helping non-developers become successful content creators. Those days are long gone when you had to rely on web developers to publish and manage content. You can do all these things now and customize the design of your website, install extensions without any coding. Therefore, even individuals with limited time and technical knowledge can now build a powerful website. 

2. Easy collaboration:

As already mentioned, CMS software allows multiple users to collaborate and access it at the same time. This means that on any day IT professionals, marketers, and developers can all access the cms at their own will. They can even work on the same landing page. 

3. SEO features and extensions:

You can optimize your website for search engines with the help of the cms built-in features and add-ons. Using these third-party tools you can:

=> Customize your titles and descriptions

=> Choose URL structures that are SEO-friendly

=> Create sitemaps 

=> Add image alt text

=> Optimize the page load times

=> Include breadcrumb navigation

4. Predesigned templates:

The majority of cms software like CMS Hub come with pre-designed templates that can be used to develop your website. These templates also influence the behavior of your webpage. Choose a template to ensure that the site looks attractive on any device without any code writings. 

5. Simple updates:

You can make changes on your site much faster using cms by managing both major and minor updates. The software comes with simple updates that you can access from the dashboard directly to edit the content on your website. This ensures that your content remains relevant and dynamic. If your site is gradually showing signs of growth, it is best to arrange for access to cms for a better webpage. 

What is a cms website?

In this section, we will give you a brief overview of some of the best cms websites available. 

=> CMS Hub- builds websites that are safe, secure, powerful, and optimized as per search engines.

=> WordPress- provides users with thousands of plugins and themes

=> Joomla- provides more functionality and other unique features like multi-lingual support, variety of content management options, and more

=> Drupal- this is mostly used by large agencies like NASA 

=> Magento- this is highly flexible and secure 

=> Webflow- this is a cms software meant for web designers to help them create and customize sites

=> Ghost- simple and lightweight cms that are solely dedicated to blogging

=> Sitecore- helps users to create and deliver websites, social media posts, websites, etc. that are personalized


As a web developer and content creator, the growth of your website is the ultimate motive for you. CMS software is designed to help you achieve this goal while keeping your creativity and imagination intact. CMS helps to store all your content in one place and even helps with collaboration with others using the same software. Let CMS help your business grow and thrive. 

Articles authored by John Phil

Published: Oct 18, 2021

Published: Aug 18, 2021