PST files are the cornerstone of Outlook’s data storage system, so any corruption or loss of data can be extremely inconvenient. Fortunately, there are several preventative steps you can take to protect your PST file from corruption.
The scanpst utility is a Microsoft-provided tool that scans and repairs corrupted PST files. It should be used regularly, even if the file is not showing any signs of corruption, as it acts as a preventative measure against future damage or loss. To use it, simply locate the .exe file on your computer’s hard drive and follow the instructions provided in its user manual.
AutoArchive allows Outlook users to automatically archive old messages and other items that may be cluttering their mailbox. This helps to reduce the size of their PST file, which in turn reduces the chances of it getting corrupted. AutoArchive can be enabled by accessing the options menu in Outlook and selecting “Tools” then “Options” followed by “AutoArchive”.
Antivirus software is essential for preventing malicious code from corrupting your PST files. Ensure that you keep all antivirus programs updated and scan your computer on a regular basis to keep malicious content away from your hard drive.
Malicious attachments are among the most common sources of PST file corruption, so it is important to exercise caution when opening emails with attachments. If the attachment looks suspicious, or if it is from an unfamiliar sender, do not open it and contact your IT administrator for further instructions.
It is important to regularly back up all of your PST files so that you can restore them quickly in case of unexpected data loss or corruption. Consider investing in an offsite backup system such as Dropbox or Google Drive, which will ensure that your backups are stored securely no matter what happens to your local hard drive. Also, you can try Datanumen tool.
PST file corruption can occur when they are accessed over a network connection instead of locally on the hard drive. Limiting the number of computers that can access your PST files will help to reduce the chances of this happening.
PST files that have grown too large can become corrupted more easily, so it is important to regularly split them into smaller chunks. This can be done using a third-party tool such as Outlook PST Splitter or Merge PST Files.
If you do encounter a corrupted PST file, it is important to repair it as soon as possible to prevent further damage or data loss. Fortunately, this can be done using the same scanpst utility mentioned above.
When Outlook compacts your PST files, it helps to reduce their size and improve the overall reliability of the program. You can compact your PST files manually or use a third-party tool for an automated process.
Outlook add-ins can be useful, but if too many are installed they can put unnecessary strain on the program and increase the chances of PST file corruption. Ensure that you only install add-ins that are absolutely necessary for your work.
Outlook is regularly updated by Microsoft, and these updates often contain bug fixes and other improvements which help to reduce the chances of PST file corruption. Regularly check for any available updates and install them as soon as possible.
It is important to regularly clean up your Outlook data files by deleting old messages and items, archiving emails, and running the scanpst utility when needed. Doing this on a regular basis will help to keep your PST file organized and less prone to corruption.
If you need to store large quantities of Outlook data, consider utilizing a cloud storage service such as Google Drive or Dropbox. These services provide an additional layer of security and are often more reliable than local storage solutions.